5 Ways Coachmake Simplifies Program Management for Non-Tech-Savvy Coaches

I've been talking to health coaches for months now, and one thing keeps coming up: technology shouldn't be the barrier between you and helping your clients.

Last week, I spoke with Samuel, a fitness coach who told me something that stuck with me. He said some of his clients aren't tech-savvy, so he has to "keep track with calls, basically and video conferencing" while the more technical ones he can "train to use emails and Google sheets to track stuff."

That got me thinking. Why should coaches have to work around technology limitations instead of technology working around theirs?

The reality is, if you're spending more time wrestling with spreadsheets than actually coaching, something's wrong. And if you're avoiding programmatic coaching because the tech feels too complicated, you're missing out on scaling your impact.

1. No More 100+ Hour Program Creation Sessions

Samuel mentioned it takes him "a little over a hundred hours" to create a 3-month program from scratch. That's two and a half work weeks just on content creation for one client.

Coachmake changes this equation completely. Instead of starting from zero every time, you can build on structured program foundations. Our platform handles the technical scaffolding—the daily delivery, progress tracking, and client communications—so you focus on what matters: the actual coaching content.

When Julie, one of our yoga coaches, suggested we "make Coachmake as simple as possible," she was speaking for coaches everywhere who want to spend their time coaching, not coding their way through complex systems.

2. Automated Session Booking That Actually Works

Annabel, a fitness coach I interviewed, uses "a combination of tools, including mostly emails and phone calls" for scheduling, then manually updates Google Calendar. That's a lot of back-and-forth just to get someone on your calendar.

Our session booking feature eliminates the email ping-pong. Clients can see your availability and book directly. The system handles confirmations, reminders, and even integrates with Zoom.

No more playing calendar Tetris over email threads.

3. Package Pricing Without the Spreadsheet Gymnastics

Here's something interesting from my conversations: coaches want flexible pricing options, but most platforms force them into rigid structures. Samuel mentioned he has "different pricing packages" depending on whether clients are online or in-person, and Jason prefers payment plans where clients can "gradually pay in certain amounts."

Coachmake's package pricing feature lets you create exactly what your clients need—one-time payments, installment plans, session packages, or ongoing subscriptions. The system handles the billing complexity behind the scenes.

You set the price structure that makes sense for your coaching style. The platform handles the rest.

4. Client Progress Tracking That Doesn't Require a PhD in Data Science

Roselyn, a nutrition coach, described her current process: "I have to always collect the feedback, whereas I could have structured questions already there, maybe in a Google Sheet, where you can just go on it and answer questions."

She's describing exactly what we built—but without the Google Sheets headaches.

Our platform lets you create custom progress prompts and feedback forms that clients can fill out directly. No more manual data entry. No more chasing clients for updates over email. The information flows automatically into your dashboard where you can track patterns and adjust programs accordingly.

5. One Platform Instead of Platform Juggling

This one hits close to home. Samuel told me about trying other coaching platforms: "If a platform doesn't give me everything, I would rather just go my conventional way and deal with my spreadsheets." He described it perfectly as "all or nothing."

Why use five different tools when one can handle program delivery, session booking, progress tracking, payment processing, and client communication?

Coachmake isn't trying to be everything to everyone. We're trying to be everything a health coach needs to run their practice without drowning in administrative tasks.

The Bottom Line

Technology should amplify your coaching abilities, not complicate them. When Alicia mentioned she faces "mostly technical issues during sessions" as her biggest challenge, it reminded me why we're building this platform.

Your expertise is in helping people transform their health. Our expertise is in making the technology disappear so you can do exactly that.

The coaches I've talked to aren't asking for more features—they're asking for simplicity that actually works. They want systems that handle the operational complexity so they can focus on what they do best: coaching.

That's exactly what we've built.

Ready to see how simple program management can be? Coachmake handles the technical complexity so you can focus on coaching. Learn more about our platform and see if it's right for your practice.